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Seven builds. Documented, not decorated.

Every case below is a real client system: what their operation looked like before, what we built inside GoHighLevel, and what changed. No stock photos, no invented numbers. The logos on this page are the businesses these systems run in.

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7
Systems documented here
3
Countries: US, Canada, Australia
40–50
Daily leads on autopilot (Case 05)
14+
Lead sources unified (Case 04)

Trusted by agencies and businesses across UK · US · Canada

Future Bridge Education Consulting Pivotal Health Automataize Grant Calculator Exit-Ready Solutions WideNet Digital Marketing Agency ENDevo Main Artery Oxford Highland Advisors SRM Growth

Case Study 01 · Business Consulting · United States

Exit-Ready Solutions: zero manual follow-ups.

Before

Spreadsheets and memory

  • Leads tracked in spreadsheets, manually
  • No scoring: every lead treated the same
  • Follow-ups forgotten or delayed
  • Zero pipeline visibility for the owner
After

Scored, routed, nurtured

  • 20-question scorecard with an instant result card
  • Leads auto-scored by pillar weakness
  • 3-tier nurture runs for up to 6 months
  • Email health protected with error handling
20
Question scorecard, 6 pillars
3
Nurture tiers by lead score
6mo
Nurture runtime, fully automated
0
Manual follow-ups left

Built: scorecard engine, instant result card, lead magnet funnels, 3-tier nurture campaigns, calendar management, email warmup, A2P SMS approval, and lead priority scoring.

Matt Foley, COO and Co-Founder of Exit-Ready Solutions, reviewing the system above. On camera, in his own words.

Case Study 02 · Business Consulting · United States

Oxford Highland Advisors: full pipeline visibility, zero manual effort.

Before

Deals managed from memory

  • No CRM: deals lived in the owner's head
  • Client communication entirely manual
  • No follow-up system, so leads went cold
  • Email domain not set up properly
After

A pipeline that runs itself

  • Full pipeline with every stage tracked
  • Calendar handles cancels, reschedules & no-shows
  • 6-month automated nurture sequence live
  • Domain, email & A2P fully configured
100%
Deal stages tracked in the pipeline
6mo
Nurture without a single manual touch
3
Calendar flows: cancel, reschedule, no-show
A2P
Approved & delivering

Built: full pipeline management, calendar automation, cancel/reschedule/no-show flows, 6-month nurture sequence, domain and email setup, A2P approval, and error handling.

Case Study 03 · SaaS / Agency · United States

WideNet Consulting: the agency owns its GHL environment.

Before

Locked in someone else's account

  • Stuck inside a third-party white-label account
  • No ownership of their GHL environment
  • Data, invoices & pipelines scattered
  • Sub-accounts with no clean structure
After

Their brand, their data, their keys

  • Own branded GHL agency account set up
  • All sub-accounts migrated end-to-end
  • Invoices, documents & pipelines transferred
  • Scalable, clean architecture in place
100%
Sub-accounts migrated end-to-end
0
Client data lost in migration
1
Owned, branded agency environment

Built: GHL agency account setup, full sub-account migration, data and invoice transfer, pipeline migration, and white-label architecture.

Case Study 04 · Estate Planning / Education · United States

ENDevo: 14+ sources unified, dead leads revived.

Before

Fourteen systems, no system

  • 14 disconnected lead sources, no central hub
  • Automations randomly breaking everywhere
  • B2B and B2C leads mixed with no separation
  • A VA managing chaos with no real architecture
After

One pipeline, rebuilt from the ground up

  • Full system audit and architecture rebuild
  • All 14+ sources centralized into one pipeline
  • Separate B2B and B2C nurture journeys
  • Looker Studio dashboard for full visibility
14+
Lead sources unified
2
Pipelines: B2B and B2C
✓
Dead leads revived & re-engaged
1
Dashboard for the whole operation

Built: full system audit, 14-source centralization, B2B and B2C pipelines, dead lead revival, centralized calendar, and a Looker Studio dashboard.

Niki Weiss, Founder of ENDevo, on the rebuild above. On camera, in their own words.

Case Study 05 · Education / Immigration · Canada

Future Bridge Learning: 40 to 50 daily leads, fully on autopilot.

Before

A flood handled by hand

  • 40 to 50 Meta leads per day managed manually
  • No agent assignment, causing team confusion
  • After-hours leads completely dropped
  • Stakeholders had zero pipeline visibility
After

Agents only call and close

  • Dynamic agent assignment on every lead
  • Task breach alerts push agents to act on time
  • After-hours auto-message with booking link
  • Custom stakeholder dashboard live
40–50
Daily leads handled on autopilot
3
Agent teams, dynamically assigned
5
Calendar automation flows
0
Leads falling through

Built: dynamic agent assignment, a 5-flow calendar system, task breach alerts, after-hours messaging, educational nurture, document request flow, and a stakeholder dashboard.

Case Study 06 · Healthcare / Insurance · United States

Pivotal Health: a 4-team system with zero data leakage.

Before

Four teams, one open drawer

  • 4 teams working with no connected system
  • Sensitive banking data visible to all agents
  • Monthly billing reminders done manually
  • No real-time view of revenue or pipeline
After

Connected, but compartmentalized

  • 4 sub-accounts: each team sees only its data
  • Sensitive fields auto-hide after approval
  • Payment reminders automated 3 to 4 days prior
  • Looker Studio profit & pipeline dashboard
4
Teams on 4 connected sub-accounts
0
Data leakage between teams
3–4d
Automated billing reminders, in advance
Live
Profit & pipeline dashboard

Built: 4-sub-account GHL architecture, webhook data routing, role-based data visibility, automatic field hiding, payment reminder system, Google Sheets sync, and a Looker Studio dashboard.

Case Study 07 · Art & Sculpture Sales · Australia

Main Artery: a GHL funnel and custom AI engine, fully live.

Before

No funnel, no memory, no numbers

  • Leads not converting: no funnel or system
  • AI content scattered in chat logs & voice calls
  • No reminder system, no-shows untracked
  • Zero analytics or performance reporting
After

End-to-end, from ad to AI

  • Multi-step Meta funnel with video tracking live
  • Custom RAG AI model with RLHF feedback
  • Reminders at 1 day, 1 hour & 15 minutes
  • Looker Studio dashboard + monthly auto-reports
15+
Automation flows built
3
Reminder touchpoints per booking
RAG
Custom AI engine + RLHF feedback
1/mo
Automatic performance report

Built: Meta-integrated GHL funnel, multi-step survey flow, video engagement tracking, exit-intent popup, 10DLC and SMS compliance, behavior-based automations, a RAG knowledge base with a fine-tuned model and RLHF feedback loop, webhook integration, and a Looker Studio dashboard with monthly auto-reports.

The Pattern

Different industries. Same discipline.

Step 01

Diagnose before building

Every case above started with a system diagnosis: mapping the current setup and finding exactly where leads leak. That map is what you get in the free audit, whether we build together or not.

Step 02

We build. You operate.

Pipelines, automations, calendars, dashboards: constructed and tested end-to-end inside your own GoHighLevel account. Your team runs the business; the system runs the follow-up.

Step 03

Shipped, running, reporting

A build is done when it's live and measurable. Dashboards and automated reports come standard, so you can see the system working without asking anyone.

Your business could be case study 08.

Every system on this page started with a free 30-minute audit. We map your current setup, find the leaks, and hand you the action plan. Yours to keep either way.

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